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Administrative Assistant Position

Job Title: Administrative Assistant
Location: Frederick, Maryland
Pay: $20/hour
Schedule: Part-time (20–30 hours/week)
Reports To: CEO

 

Position Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support our LED-lighting conversion projects incentivized through Maryland energy companies. This position plays a critical role in ensuring that all required paperwork is accurately completed and submitted on time. The ideal candidate will be highly organized, self-motivated, and comfortable managing multiple administrative tasks simultaneously. This role offers flexible part-time hours and the opportunity to contribute to environmentally impactful work.

 

Key Responsibilities

  • Prepare, organize, and submit paperwork required for energy incentive programs

  • Track project documentation and ensure compliance with program requirements and deadlines

  • Maintain internal records of submissions, approvals, and communications with utility companies

  • Communicate with internal teams and external contacts to gather necessary documentation and signatures

  • Keep accurate and meticulous track of all project progress in a web-based CRM solution

  • Coordinate installation schedules with client contacts and installation subcontractors

  • Assist the CEO and other team members with general administrative support, as needed

 

Daily Activities

  • Review and process project-related paperwork

  • Monitor submission timelines and follow up on outstanding documents

  • Enter and update data in internal and external systems (including cloud-based CRM)

  • File and organize digital records

  • Draft or proofread documents for accuracy and completeness

  • Schedule or coordinate meetings as needed

  • Follow-up with clients and business partners via email, phone and text

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Qualifications

  • No formal qualifications required

  • Prior administrative experience is a strong plus

  • Excellent organizational skills and attention to detail are key to success

  • Ability to manage time and prioritize tasks across multiple projects

  • Strong written and verbal communication skills

  • Comfortable using email, spreadsheets, and cloud-based file storage (e.g., Google Drive)

 

If you are reliable, efficient, and excited to support clean energy initiatives through well-organized project administration, we encourage you to apply!

 

Apply by sending an email (including your resume) to alex@greenervolts.com.

 

Help businesses save money, one LED at a time!

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